5 Ways To Secure Data. #4 Will Shock You!

5 ways to secure data

Whether it’s accounting data, years of tax files or baby photos; the most valuable thing on your computer is your private secure data. Operating systems and installed programs can be reinstalled or purchased again, but the user-created files on your computer are unique and irreplaceable if lost. Protecting that secure data should be at the forefront of your mind when implementing a protective plan for your home or office computer. Here are five ways you can protect your data from loss or damage:

  1. BACKUP, BACKUP, BACKUP! The easiest way to protect your data is to ensure that you always have a backup. A backup is a copy of your important files and information that is kept on a separate device over the original computer. This can be as simple as making copies to keep on a thumb drive to having a Network Storage Device that automatically makes the backups for you each night. The important part is to have this copy somewhere other than the original machine. That way, if something does go wrong, you can access your backup from any computer!

  2. THE BEST OFFENCE IS A GOOD DEFENSE… Viruses and Malicious software can often target your data for destruction, infecting your files and leaving them unable to be opened or edited. A reliable Antivirus/ Anti-malware program can help prevent these unwanted pieces of software from infecting your machine. Keeping your virus definitions up to date is just as important, as it makes sure that your security software knows which bugs to be on the lookout for!

  3. FOR YOUR EYES ONLY… Protecting your data from being accessed by unauthorized users is a simple way to secure private or confidential information such as financial and personal information. A strong password set on your computer protects your data in the unfortunate case that a computer is physically lost or stolen, stopping would be snoopers from accessing important personal information. A strong password consists of both upper and lower-case letters, numbers and even special symbols such as !,@,# or &.

  4. YOU HAVE THE POWER… A power outage at an inopportune time can cause you to lose large chunks of information from your open files and projects. A power surge resulting from the outage could cause your entire system to be permanently shut down. A good quality UPS (Uninterruptible Power Supply) prevents both of these disastrous situations by providing battery power in the event of a power outage, giving you time to save your files and shut down your computer properly. A UPS will also monitor the power coming from the wall and protect your computer from potential power surges.

  5. SPIN ME RIGHT ROUND, LIKE A RECORD. Most people don’t realize that moving your laptop around improperly can cause damage and even cause you to lose important data. The part of your computer that stores the files and information is called the ‘hard drive’ and it’s best to imagine it like a vinyl record player. It has a disc and an arm with a needle that reads the data from the disk. Just like a record player, if you move or bump the machine while it’s running, the needle can scratch the disk and ruin the information stored there! When moving your laptop from one location to another, such as from the home to the office, it is important to turn your laptop off completely before moving it. Turning the laptop off completely will move the record needle off the disk, ensuring that the bumpy ride doesn’t damage your disk and cause you to lose important information.

                                                                – Mason D, Aardvark Tech